HomeMy WebLinkAbout2014.079.3 CityCenterExt_app_RedactedName
Address
ORIGINAL
CITY OF SARATOGA SPRINGS
DESIGN REVIEW COMMISSION
0
City Hall - 474 Broadway
Saratoga Springs, New York 12866
Tel: 518-587-3550 x.5 15 fax: 518-580-9480
www.saratoga-springs.org
ARCHITECTURAL / HISTORIC REVIEW APPLICATION
APPLICANT(5)
Saratoga Springs City Center Authority
522 Broadway
Saratoga Springs, NY 12866
Phone
Email
Identify primary contact person: 0 Applicant
OWNER(S) (11" not applicant)
City of Saratoga Springs
474 Broadway
Saratoga Springs, NY 12866
_ 518-587-3550
www.saratoga-springs.org
0 Owner 8 Attorney/Agent
!FOR OFFICE USE1
(Application #)
(Date received)
ATTORNEY/AGENT
Matthew J. Jones, Esq.
68 West Avenue
Saratoga Springs, NY 12866
* An applicant must be the property owner, lessee, or one with an option to lease or purchase the property in question.
Applicant's interest in premises: 0 Owner MI Lessee ❑ Under option to lease or purchase
PROPERTY INFORMATION
Property Address/Location: High Rock Ave. at Lake Ave. - Parking Lot Tax Parcel #: 165 52 _ 4 - 45.1
(for example: 165.52 —4 — 37) & 45.2
Current Zoning District: T-6 Property use: 0 Residential 19 Non-residential/mixed-use
Type of Review: 0 Architectural
0 Historic 8 Extension/modification (of current approval)
Summary description of proposed action:
Applicant has not commenced construction due to pending litigation in Supreme Court, Saratoga County entitled One
York Street, LLC et al. v. City of Saratoga Springs, et al.; Index # 2015-3056; RJI # 45-1-2015-1411 and One York Street,
LLC, et al. v. City of Saratoga Springs, et al.; Index # 2016-1174; RJI # 45-1-2016-0618. There have been no significant
changes to the site or neighborhood since the grant of the approval and the circumstances and findings of fact by which
the original architectural review approval was granted has not significantly changed.
See attached resolution of City Council regarding waiver of application fees and authority to make applications.
Has a previous application been filed with the DRC for this property? 0 No 8 Yes — date(s)? 2/18/2015
-App. No.(s)?
Revised 09/28/16
APPLICATION FEE (payable to "Commissioner of Finance"):
Residential Structures (principal, accessory) $25
Residential approval - extension $25
Residential - administrative action $25
Non-residential / mixed-use structures (principal) $300
Non-residential signs, awnings, accessory structures $100
Non-residential approval - extension $100
Non-residential - administrative action $100
kA "complete" application consists of 2 hard conies (I origin! . and I electronic copy of application & ALL other
materials as required below:
New Construction / Additions
❑ Color photographs showing site/exterior details of existing structures and adjacent properties
❑ Site plan, drawn to scale, showing existing & proposed construction, property lines & dimensions, required & proposed setbacks & lot
coverage, site features (fences, walks, trees, etc.); on no larger than 2'x3' sheet — smaller preferred if legible
❑ Elevation drawings showing design of all sides of existing & proposed construction — label dimensions, colors, materials, lighting (fixture
& lamp type, wattage), etc. - include compass bearing & scale; no larger than 2'x3' sheet — smaller permitted if legible
❑ Floor plans for proposed structure; on sheet no larger than 2'x3' — smaller permitted if legible
❑ Product literature, specifications and samples of proposed materials and colors
Change in exterior building materials (windows, doors, roof, siding, etc.), or color (in non-residential districts only)
0 Color photographs showing site/exterior details of existing structures and that illustrate affected features
❑ Elevation drawings showing all sides of existing & proposed construction — label dimensions, colors, materials, lighting (fixture & lamp
type, wattage), etc. - include compass bearing & scale; no larger than 2'x3' sheet — smaller permitted if legible
❑ Product literature, specifications and samples of proposed materials and colors
Within front yard setbacks in Historic Districts Only (Front setbacks: UR -1 & INST-HTR=30'; UR -4=25'; UR -2, UR -3 & NCUD-1=10')
- installation, removal or change in material of drive- and walkways
- Installation or removal of architectural, sculptural or vegetative screening over 3' in height
- Installation of accessory utility structures or radio/satellite transmission/reception devices (more than 2' diameter)
For any of above:
❑ Color photographs showing site/exterior details of existing structures, and of adjacent properties
❑ Site plan showing existing & proposed construction: include property lines & dimensions, required & proposed setbacks & lot
coverage, site features (fences, walks, trees, etc.) street names, compass bearing & scale; no larger than 2'x3' sheet — smaller
preferred if legible
❑ Product literature, specifications and samples of proposed materials and colors
Signage / Awnings
❑ Color photographs showing site/exterior details of existing structures, and adjacent properties
❑ Plan showing location of proposed sign/awning structure on building/premises: no larger than I 1"x17"
❑ Scaled illustration of proposed sign/awning structure and lettering (front view & profile): include all dimensions of structure; type,
dimensions and style of lettering or logo; description of colors, materials, mounting method and hardware
❑ Descriptions, specifications of proposed lighting including fixture & lamp type, wattage, mounting method, and location
❑ Product literature, specifications and samples of proposed materials and colors
Demolition
❑ Color photographs showing site/exterior details of existing structures, and of adjacent properties
❑ Site plan showing existing and any proposed structures - include dimensions, setbacks, street names, compass bearing, and scale
❑ Written description of reasons for demolition and, in addition:
❑ For structures of "architectural/historical significance", demonstrate "good cause" why structure cannot be preserved
❑ For structures in an architectural district that might be eligible for listing on National Register of Historic Places, or for a
"contributing" structure in a National Register district (contact City staff), provide plans for site development following demolition -
include a timetable and letter of credit for project completion
Telecommunication facilities
❑ Color photographs showing site/existing structures, and of adjacent properties
❑ Site plan showing existing and proposed structures: include dimensions, setbacks, street names, compass bearing, and scale
❑ Scaled illustration of proposed structures: include all dimensions; colors, materials, lighting, mounting details
❑ Consult Article 240-12.22 of the City's Zoning Ordinance and City staff to ensure compliance with requirements for visual impact
assessment and existing and proposed vegetative screening
Revised 09/28/16
Request for extension of current aooroval 12/01/2017 2014.079
8 Identify date of original DRC approval: 06/01/2016 Current expiration date: Org. App. No.
O Describe why this extension is necessary and whether any significant changes have occurred either on the site or in the neighborhood.
SEQR Environmental Assessment Form
❑ Applicants proposing the following must complete "Part I" of the SEQR Short Environmental Assessment Form (available here:
htto://www.dec.nv.2ov/docs/oermits ei_ooerations odf/seafoartone.odfl:
- Construction or expansion of a multi -family residential structure (4 units +)
- Construction or expansion (exceeding 4,000 sq. ft. gross floor area) of a principal or accessory non-residential structure
- Telecommunications facility, radio antennae, satellite dishes
- Demolition
Disclosure
Does any City officer, employee or family member thereof have a financial interest (as defined by General Municipal Law
Section 809) in this application?
N No 0 Yes - If yes, a statement disclosing the name, residence, nature, and extent of this interest must be filed with this
application.
Certification
/we, the property owner(s), or purchaser(s)/lessee(s) under contract, of the land in question, hereby request an appearance
before the Design Review Commission.
By the signature(s) attached hereto, I/we certify that the information provided within this application and accompanying
documentation is, to the best of my/our knowledge, true and accurate. I/we further understand that intentionally providing
false or misleading information is grounds for immediate denial of this application.
/we hereby authorize the members of the Design Review Commission and designated City staff to enter the property
associated with this application for purposes of conducting any necessary site inspections relating to this application.
Furthermore, I/we agree to meet all requirements under Article VII for Historic Review or Article VIII for Architectural
Review of the oning Code of the City of Saratoga Springs.
(applicant signature)
(applicant signature)
Date: ///7/./ 1 -
Date:
If applicant is not the currently the owner of the property, the current owner must also sign.
Owner Signature:
Owner Signature:
Revised 09/28/16
Date:
Date:
1 FOR OFFICE USE ONLYI
This application has been reviewed by the Zoning Enforcement Officer and is being forwarded to the Commission.
Signature: Date:
Additional Comments:
Revised 09/28/16
Execution of this application is made pursuant to the authority of the City of Saratoga Springs
City Council by motion of Chris Mathiesen dated September 2, 2014, a true and accurate account
of which. is contained at page 12 of the September 2, 2014 minutes of the Saratoga Springs City
Council meeting and attached hereto.
City Council Meeting
9/02/14
PRESENT:
September 2, 2014
CITY OF SARATOGA SPRINGS
City Council
Meeting
City Council Room
Joanne Yepsen, Mayor
John Franck, Commissioner of Accounts
Michele Madigan, Commissioner of Finance
Anthony Scirocco, Commissioner of DPW
Christian Mathiesen, Commissioner of DPS
STAFF PRESENT: Joe Ogden, Deputy Mayor
Lynn Bachner, Deputy Commissioner, Finance
Tim Cogan, Deputy Commissioner, DPW
Eileen Finneran, Deputy Commissioner, DPS
Sarah Burger, City Attorney
Peter Martin, Supervisor
Matthew Veitch, Supervisor
EXCUSED: Sharon Kellner -Byrnes, Deputy Commissioner, Accounts
RECORDING OF PROCEEDING
The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a
verbatim record of the proceedings, the minutes are not a word-for-word transcript.
PUBLIC HEARING
Amend 2014 Capital Budaetfor Weihel Avenue Gas Landfill Proiect
Mayor Yepsen opened the public comment period at 6:49 p.m.
Commissioner Scirocco stated they completed the design and are ready to build, They need $500,000 of
which 50% will be eligible through the DEC.
Page 3 of 13
City Council Meeting
9/02/14
No one spoke.
Mayor Yepsen closed the public comment period at 6:51 p.m.
2015 -- 2020 Capital Budnet and Pronram
Mayor Yepsen opened the public comment period at 6:51 p.m.
Mayor Yepsen stated this is the third and final public hearing on the capital budget and program. She will
be doing a presentation after this. People will have additional opportunity to comment after the
presentation.
Meg Kelly of 8 Lakewood Drive stated she has been working with the Council to get improvements to the
Music Hall. She put together a business plan and how money would come back Into the City from the
improvements, She hopes the Council will keep this in their plan.
Mayor Yepsen closed the public comment period at 7:00 p.m.
CALL TO ORDER
Mayor Yepsen called the meeting to order at 7:00 p.m.
PRESENTATION
2015 — 202 Capital Budnet and Pronram
Copy of presentation attached.
Mayor Yepsen provided an overview of the 2015 capital budget. There are 23 projects for a total of $7.2
million and propose bonding $5.3 million. The ranking of the protects are as follows:
1. Emergency Management City -Wide Interoperable Radios for Police, Fire, DPW for $519,605 and
bonding the full amount
2. City Hall Security Expansion for $227,011 and bonding the full amount
3. Aerial Apparatus (Ladder Truck) Replacement for $840,000 and bonding the full amount
4. East Side Storm Water Project for $400,000 and bonding the full amount
5. Waste Water Pump Stations Annual Upgrade for $500,000 and bonding the full amount
6. Adams Street Pump Station Upgrade for $950,000 and bonding $150,000 of that amount
7. Infrastructure Improvement and Replacement Project for $950,000 and bonding the full amount
8. Water Treatment Plant Security System for $29,273 and bonding the full amount
9. Lake Ave. Fire Station Window Replacement for $174,845 and bonding the full amount
10. City Buildings/Facilities Repairs & Upgrades for $350,000 and bonding $300,00 of that amount
11. Canfield Casino Rehabilitation Program for $250,000 and bonding the full amount
12. Music Hall Upgrades for $350,000 and bonding $250,000 of that amount
13. Welding and Paint Spray Booth for $371,000 and bonding the full amount
14. New DPW Back Hoe for $125,000 and bonding the full amount
15. New DPW Dump Truck for $77,000 and bonding the full amount
16. Waterfront Park Redevelopment for $220,000 and not bonding any money for this project
17. New Recreation Fields for $200,000 and not bonding any money for this project
18. Playgrounds & Facilities for $26,000 and not bonding any money for this project
19. East Side/West Side Recreation improvements for $35,000 and not bonding any money for this
project
20. City Way -Finding Program for $200,000 and bonding $100,000 of that amount
21. Complete Streets/Greenbelt Trail Implementation for $50,000 and bonding the full amount
Page 4 of 13
City Council Meeting
9/02/14
22. Spirit of Life Restoration Project for $359,900 and not bonding any money for this project
Mayor Yespen advised that many of the projects listed are multi-year projects and several new projects will
have to be considered in the coming years such as a state mandate to provide new court space and the
construction of a new EMS facility on the eastern plateau.
Mayor Yepsen thanked the Committee and all departments for their hard work in putting the capital budget
and program together.
PUBLIC COMENT
Mayor Yepsen said the public comment period is limited to a total of 15 minutes and individuals are
limited to two minutes each according to the rules approved in February of 2004 by the City
Council.
Mayor Yepsen opened the public comment period at 7:16 p.m.
Marcie Taylor of 49 Doten Avenue thanked the Council for putting the water issue in her neighborhood in
the capital budget. Her concern is it doesn't mention anything about curbs. It was her understanding they
were talk about reconstructing the whole street.
Phil Diamond of 55 Railroad Place stated he wants to talk about the Collamer lot and the land swap. There
is no doubt the people on the east ridge need the EMS. The market value is now $1.1 million as it was the
last offer and the only one who realizes that is the mayor. We gave the lot away. He stated the Council
hasn't heard the end of this yet.
Dave Bronner of 5 Royal Henley Court stated the agenda item at the last meeting regarding an appraisal of
the Collamer lot couldn't even get a second. Now there are still questions out there about the land deal. It
is going to take years to get the EMS facility out on the east side. He has called previously for defibrillators
in police cars. Maybe we should put money in the capital budget to get a quick response vehicle to cut
down response time.
Mayor Yepsen closed the public comment period at 7:22 p.m.
Commissioner Mathiesen responded to the defibrillator comment; it would not be a capital budget item.
We are working on this as we have to budget for it and taking the appropriate steps.
CONSENT AGENDA
Mayor Yepsen moved and Commissioner Madigan seconded to accept the consent agenda as
follows:
1. Approval of 8/18/14 Pre -Agenda Meeting Minutes
2. Approval of 8/19114 City Council Meeting Minutes
3. Approval of 8/26/14 City Council Meeting Minutes
4. Approval of 8/5114 City Council Meeting Minutes
5. Approve Resolution for the Use of the Insurance Reserve
6. Approve Resolution for the Use of the Insurance Reserve
7. Approve Budget Amendments — insurance Reserve
8. Approve Budget Amendments (Increases)
9. Approve Budget Transfers — Regular
10. Approve Payroll 8/22/14 $458,305.46
11. Approve Payroll 8/29/14 $449,186.75
12. Approve Warrant: 2014 Mid —14 MWAUG2 $40,600.50
13. Approve Warrant: 2014 Mid — 14 MWAUG3 $310.00
Page 5 of 13
City Council Meeting
9/02/14
14. Approve Warrant: 2014 Mid —14 MWAUG4 $5366,854.52
15. Approve Warrant: 2014 REG — 14SEP1 $421,478,14
Ayes - All
MAYOR'S DEPARTMENT
Discussion and Vote: Authorization for Mayor to Sign Contract with HMA Contractina Coro for Waterfront
Earl (13-334)
Mayor Yepsen moved and Commissioner Franck seconded to authorize the mayor to sign a
contract with HMA Contracting Corp in the amount of $771,000 for the Waterfront Park
Redevelopment Project as distributed with the agenda.
Commissioner Madigan asked for confirmation that this is old capital money that is finally being used.
Brad Birge of the Planning Department advised that is correct; there are 2 capital projects spanning 2
years and a grant. Thls is to award the contract to make the construction happen.
Commissioner Scirocco stated contact was in fact made with Tim Wales, city engineer, about this project.
He does have some concerns about maintenance that he would like to discuss further.
Ayes — All
Discussion and Vale: Arithori7ation for Mayor to Sign Contract with NYSERDA for a Cleaner. Greener
Communities Grant (14-335)
Mayor Yepsen stated a $200,000 grant has been approved by NYSERDA. The goal of the project is a
comprehensive revision of the City of Saratoga Springs Zoning Ordinance and Subdivision Regulations to
synchronize current policies and regulatory documents. We need to better coordinate and implement these
projects.
Brad Birge of the Planning Department described the project as a multi-year project. The intent is to lookat
our ordinance and develop a unified ordinance and make it easier to use, and be more visual.
Mayor Yepsen moved and Commissioner Franck seconded to authorize the mayor to sign a
contract with NYSERDA for a cleaner, greener, communities grant for $200,000.
Commissioner Madigan asked what the timing is on this project.
Brad advised it is a 2 — 3 year process.
Commissioner Madigan asked if there will be opportunity for Council and public involvement.
Mayor Yespen stated she is all about Council and community involvement. A committee can be formed
with appointments from each Council member.
Ayes - All
Discussion and Vote! 2015— 2020 Canital Budaet and Proaram (14-336)
Mayor Yepsen thanked the committee members and the departments for their hard work on this.
Page 6 of 13
City Council Meeting
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Mayor Yepsen moved and Commissioner Mathiesen seconded to approve the 2015 — 2020 Capital
Program and Budget as presented this evening and as filed with the City Clerk's Office on August
12, 2014.
Commissioner Madigan stated on the City Way Finding Program we have no letters of intent from the
various parties regarding private donations in the amount of $60,000.
Mayor Yepsen stated she Just spoke with the Special Assessment District again today and they will be
bringing it up at their next meeting. The other private donors are Sonny Bonaccio and Charles Wait.
Commissioner Madigan thought this would be good to have on record as she does not want to see the City
bond and then not have the actual funds to move forward on the project,
Mayor Yepsen stated she will ask for something more formal.
Commissioner Madigan advised the next item is the risk and safety security project (detection system).
This project would require personnel estimated at $200,000 in the general fund. We will need to find
another way to work that aspect of the system. We don't have a plan to staff that detector on a regular
basis.
Commissioner Madigan also inquired about the Arts Council project for $75,000; it is not in the capital
budget,
Commissioner Scirocco stated they will be working on that through the general budget through the City
buildings line.
Joe Ogden, Deputy Mayor, stated the Arts Center was included in conversation and the DPW
representative advised they could find the money in the 2014 operating budget.
Commissioner Scirocco wanted to make it clear DPW has not abandoned the project; they are working
through it. He also thanked the Committee as they did a good Job.
Commissioner Madigan thanked the Committee. She is hopeful all the projects will be funded. She will be
voting `no' on the budget as the commissioner of finance needs to change that budget if necessary.
Commissioner Franck stated the wording is ambiguous and as a Council should look to amend the Charter
for next year's budget.
Commissioner Madigan further clarified these 2 budgets directly affect the tax rate.
Commissioner Scirocco stated changing the timing may be the answer to this.
Commissioner Mathiesen thanked the Committee for looking upon the needs of public safety.
Ayes — 4
Nay — 1 (Commissioner Madigan)
Discussion and Vote. Accent Concert Donation for Visitor's Center from Saratoaa National Bank in the
Amount of $100.00 (14-337)
Mayor Yepsen moved and Commissioner Mathiesen seconded to accept a donation from Saratoga
National Bank in the amount of $100.00 to support the 2014 concert series.
Ayes - All
Page 7 of 13
City Council Meeting
9/02/14
Digrcinn and vote: Aooroval for Mayor to Sian Performer Contract with CC Va9abound far Visitor's
Center Summer concert Series (14-338)
Mayor Yepsen stated CC Vagabond will play in Congress Park for $500. They covered for another band at
last minute that needed to cancel due to an emergency.
Mayor Yepsen moved and Commissioner Scirocco seconded to authorize the mayor to sign a
contract with CC Vagabound in the amount of $500.
Ayes - All
Discussion and Vote: Accent a Donation of Ice Rink Merchandise Valuer] et $697.09 from Walton's Snorts
Shop(14-339)
John Hirliman of the Recreation Department stated Walton's Sports donated various items that can be
used in their pro -shop.
Mayor Yepsen moved and Commissioner Franck seconded to accept a donation of ice rink
merchandise from Walton's Sports in the amount of $697.09.
Ayes - All
Discussion and Vote- Name the Saratoga Sorinos Recreation Center Gymnasium the Georae Parker
Gymnasium (14-340)
John Hirliman of the Recreation Department explained this is to name the gymnasium only, not the
Recreation Center. George works for us and volunteers for us. Among many things, George is a lifelong
resident of Saratoga Springs; he was an umpire amateur softball association; he coached Miss Softball; he
was on the board for Hoops for Hope; and a volunteer coach for bitty basketball from 1975 — 2009.
Mayor Yepsen moved and Commissioner Franck seconded to name the Saratoga Springs
Recreation Center gymnasium the George Parker Gymnasium.
Commissioner Franck asked the head of the Recreation Commission to seriously look at naming the
Recreation Center after Mayor Johnson as he was the one who got this project moving after many years.
Commissioner Madigan agreed with Commissioner Franck.
Commissioner Scirocco also hopes the Recreation Commission will bring the recommendation to the
Council to name the Recreation Center after Mayor Johnson,
Ayes - Al I
Discussion and Vote. Name the Saratoga Sorinas Recreation Center Basketball Court the Landon Moore
Court (14-341)
Alfonse Lambert, member of the Recreation Commission, advised Landon Moore had been with recreation
for over 43 years. He coached Saratoga Youth Basketball, he coached Pop Warner, baseball, Skidmore
College; volunteer coach at Saratoga Catholic, and was a great example for the kids. His heart was in
volunteering and giving back to the community.
Mayor Yepsen moved and Commissioner Franck seconded to name the Saratoga Springs
Recreation Center basketball court the Landon Moore Court.
Ayes - All
Page 8 of 13
City Council Meeting
9/02/14
Discussion and Vote: Authorization for the Mayor to Sinn Merged Collective Barnainino Aareement with
Saratoga Snrinns Police Benevolent Association (14-342)
Mayor Yespen stated this item was discussed in executive session this morning. The collective bargaining
agreement covers January 1, 2009 — December 31, 2012. This merges 2 documents and updates all the
business that has occurred.
Mayor Yepsen moved and Commissioner Mathiesen seconded to authorized the mayor to sign a
merged collective bargaining agreement with the Saratoga Springs Police Benevolent Association.
Ayes - All
Discussion: Update on 9-11 Commemoration Ceremony
Mayor Yepsen announced on September 11 there will be a commemoration ceremony at High Rock Park.
The ceremony will start at 8:15.
Appointment: Design Review Commission
Mayor Yepsen thanked Georgia Lucier for her service to the City. She appointed Cindy Corbett to the
Design Review Commission.
Announcement: Department of Homeland Security Fire Grants Seminar wjlh Conoressman Tonko-
September 12t at 10 a.m. -- Music Hall
Mayor Yepsen announced there will be a seminar in conjunction with Congressman Tonko on September
12, 2014 at 10 a.m. regarding public safety grants.
Announcement: 2015 City Centennial Loon Unveiled
Mayor Yepsen announced the logo was unveiled last week. She thanked Fingerpaint Marketing who will
help to promote this next year and the Committee.
ACCOUNTS DEPARTMENT
Discussion and Vote: Acceptance of Records Management Grant (14-343)
Commissioner Franck stated the New York State Department of Education sponsors, through the New
York State Archives, a competitive grant program called the Local Government Records Management
Improvement Fund. We have just been notified that our 29th grant application is successful in the amount
of $17,076 for the management of inactive City records. Included in the project is the inventory of the
records of the City Attorney, Community Development and Recreation; scanning Recreation minutes into
the City's Electronic Document Management software and the scanning of the microfilm of payroll and
retirement records for desktop access. These are non-matching funds and it brings the total amount
received for records management grants to $532,160.
Commissioner Franck moved and Commissioner Madigan seconded to accept the grant award and
authorize the mayor to sign any and all documents pertinent to the project.
Ayes - All
Discussion and Vote: Hire Two Temporary Clerks with Grant Funds for Records Manaoement Proiect (14-
344)
Commissioner Franck advised that the non-matching grant received from the New York State Archives
awarded us funds to hire two temporary Records Management Clerks for our Inactive Records project at a
Page 9 of 13
City Council Meeting
9/02/14
rate up to $15 per hour. We also received money to cover FICA, Unemployment Insurance, Worker's
Compensation and if applicable, retirement. The positions are temporary, starting from September 15,
2014 and ending Tuesday June 30, 2015.
Commissioner Franck moved and Commissioner Madigan seconded to hire two temporary Records
Management Clerks pending approval of the establishment of the positions from the Civil Service
Commission at their meeting on September 5, 2014. These positions will be entirely funded by the
grant at no cost to the City.
Ayes — All
Award of Bid: Canfield Casino Fmergen -v f;wnarator (14-345)
Commissioner Franck moved and Commissioner Scirocco seconded to award the bid for the
Canfield Casino Emergency Generator to Dow Electric, Inc. in the amount of $150,000.
Funding is in lineH3537112 / 52000 / 1165.
Ayes - All
FINANCE DEPARTMENT
Discussion and Vote: Addendum One to Anreement with Nnvusolutinns (14-346)
Commissioner Madigan advised Novus can provide the indexing of the meetings which will reduce the
amount of time IT was spending indexing the meetings. The cost is $4,260 per year for 25 meetings to be
indexed and an additional $150 for each additional meeting after that. This is for City Council meetings
only. Funds are in line A3021694 / 54720.
Commissioner Madigan moved and Commissioner Mathiesen seconded to authorize the mayor to
sign addendum one to agreement with Novusoiutions as distributed with the agenda.
Ayes - All
Discussion and Vote: An_ reement Between the Citv of Saratoaa Snrinn s and Fitzgerald Morris Baker Firth
PC, (14-347)
Commissioner Madigan stated this is for legal advice on various matters at $185 per hour for up to $5,000.
Funding is in line A3021314 / 54720.
Commissioner Madigan moved and Commissioner Mathiesen seconded to authorize the mayor to
sign an agreement with Fitzgerald, Morris, Baker, Firth, PC as distributed with the agenda.
Ayes - All
Discussion and Vote: Resolution to Establish a Capital Reserve Fund to Finance Improvements to the City
Sewer System (14.348)
Commissioner Madigan stated this was written by the assistant city attorney and being created for the new
fee Council voted on in the 2014 sewer resolution. The fee is designed to pay for capital improvements to
the sewer system.
Commissioner Madigan moved and Commissioner Scirocco seconded to approve the resolution to
establish a capital reserve fund to finance improvements to the City Sewer System as distributed
with the agenda.
Page l0of13
City Council Meeting
9/02!l4
Commissioner Madigan stated Commissioner Scirocco has done a great job with the water and sewer
budgets. We now have a fund balance in both budgets.
Ayes - All
Discussion and Vote: Computer Use Policy (14-349)
Commissioner Madigan stated this is part of the Finance Policies and Procedures Manual. Employees can
now ask for a search of their own history without a FOIL. Training is going to be required.
Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the computer
use policy statement.
Ayes —All
Discussion and Vote: Budoet Transfers — Payroll (14-350)
Commissioner Madigan moved and Commissioner Matheisen seconded to approve the 2014
budget transfers — payroll which were distributed with the agenda.
Ayes - All
Discussion and Vote: Bi gigot Transfers — Benefits (14-351)
Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the 2014
budget transfers — benefits which were distributed with the agenda.
Ayes - All
Discussion: 2015 Budnet
Commissioner Madigan stated all requested budgets have been received and returned to departments for
proofing. The budgets have been entered into the financial management system. The proposed budget
will be presented at the first meeting in October.
Announcement: Citv Center Lease
Commissioner Madigan stated she will be reviewing the City Center lease for the parking deck property
with the City Center Authority. She will try to bring it forward as soon as possible.
PUBLIC WORKS DEPARTMENT
Discussion and Vote: Authorization for the Mayor to Sia_ n Aareement with Dow Electric. Inc. — Canfield
Casino Emeraencv Generator (14-352)
Commissioner Scirocco stated there currently is no electric back-up at the Casino. Should there ever be
an emergency declared, this facility could be used as there is a full kitchen there.
Commissioner Scirocco moved and Commissioner Mathiesen seconded to authorize the mayor to
sign the agreement with Dow Electric, Inc. for the Canfield Casino emergency generator in the
amount of $150,000.
Funding is in line H3537112 / 52000 / 1165.
Page 11 of 13
City Council Meeting
9102114
Ayes - All
DisrAissinn. Fncineerino Uodafe
Time Wales, city engineer, advised on the following projects:
• The landfill gas collection and flare upgrade is out to bid. They are waiting to hear from DEC on
the one year extension of the grant program.
• The Bog Meadow Infrastructure Project is underway. They are working with their engineer to
review the drawings on the pumps. They asked the Department of Health for a 1 year extension.
• Emergency generator at the Water Treatment Plant is in place and close to completion.
• Grant funding has been received for waste water pump stations study. A report was received from
CT Male a couple weeks ago.
• Ballston Avenue project final designs have been completed and 2 of the 4 easements have been
closed on. They plan to award the project in early November.
PUBLIC SAFETY DEPARTMENT
Discussion and Vote: Invoice for Wolfe Security (14-353)
Commissioner Mathiesen advised there was never a purchase order for the labor and materials. A
purchase order was only done for the software portion.
Commissioner Mathiesen moved and Commissioner Franck seconded to authorize payment of the
Wolfe Security invoice in the amount of $53,275.
Funding is in line H3146952 152000 / 1188.
Ayes - All
Announcement: Lieutenants PBA Officer of the Year
Commissioner Mathiesen announced Officer Lloyd Davis was named Officer of the Year. Officer Davis is
currently the school resource officer at the high school. He volunteers his time with the Saratoga Center
for the Family. He congratulated Officer Davis.
Announcement: Sentenning of John Dooley
Commissioner Mathiesen congratulated and thanked investigator Laura Emmination for her role in the
capture and sentencing of John Dooley. John Dooley was sentenced to 45 years.
Announcement. Public Safety Forum on Seotember 25. 2014 at 7 n.m. in the City Council Room
Commissioner Mathiesen announced the next Public Safety forum is scheduled for September 25, 2014 at
7 p.m. in the City Council Room.
Discussion and Vote: Authorization for City Center Authority to Make Necessary Ano lications to Land Use
Boards. Buildino Department and to Waive ,Associated Fees (14-554)
Commissioner Mathiesen moved and Commissioner Scirocco seconded to authorization and
consent for the City Center Authority to make any and all necessary and appropriate applications
to the City's land use boards, Building Department, and any county and/or state agencies in
connection with the Saratoga Springs City Center Authority parking structure project on High Rock
Avenue and waive any and all land use board application fees and building permit fees the City
would customarily charge in connection with a commercial project.
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City Council Meeting
9/02/14
Commissioner Madigan asked Mark Baker to explain the subdivision and movement of the line.
Mark Baker, president of the City Center Authority, explained the application is to subdivide the footprint we
have been talking about. With guidance from zoning if we subdivide the parcel we can solidify the frontage
of the project on High Rock and provide greater flexibility to the secondary parcel. Should the City want to
have further development of the remaining land, the line proposed would now make the project zoning
compliant. You could have one lease for 2 parcels or a lease for each parcel.
Brad Blrge advised a subdivision is the dividing a parcel into multiple parcels. By manipulating the
boundaries of the parcel the City owns, it eliminates the need to go for a variance and makes the Zoning
Board of Appeals not an involved agency regarding SEQRA. The City is still retaining ownership of both
parcels.
Ayes - All
SUPERVISORS
Matthew Veitch
Saratoaa County Enerov Consumption Study
Supervisor Veitch reported the Sheriffs Department and the County DPW has been looking at green
energy alternatives for the County. They are investigating if this is something that should be funded in
2015.
Supervisor Veitch reported he received a letter today from the Saratoga County Sewer Commission stating
as of August 27th the moratorium for development on Saratoga Lake has been lifted.
Peter Martin
Supervisor Martin advised he received an e-mail late this afternoon from the County DPW stating they
have a draft RFP for the recycling services which includes the recycling center in Saratoga Springs. They
asked for comments to be returned to them by this Friday afternoon.
EXECUTIVE SESSION
Mayor Yepsen moved and Commissioner Mathiesen seconded to adjourn to executive session for
the purpose of an update on a personnel issue at 8:57 p.m.
Ayes — All
The Council returned at 9:05 p.m.
Mayor Yepsen announced nothing was resolved in executive session to report to the public.
ADJOURNMENT
There being no further business, Mayor Yepsen adjourned the meeting at 9:06 p.m.
Respectfully submitted,
Page 13 of 13
City Council Meeting
9/02!14
Lisa Ribis
Clerk
Approved: 9/16/14
Vote: 5 - 0
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